Dear Executive Committee members,

In these uncertain times and especially coming up to AGM season, members will be unsure what the legalities are with regard to how to best support our Scout Groups.

The NCVO has published some useful guidance to help Executive Committees consider how they can best support Scouts locally during this time: https://blogs.ncvo.org.uk/2020/03/17/coronavirus-and-governance-what-charity-trustees-need-to-think-about/

Any charity that needs an extension to their annual return deadline can contact the Charity Commission to ask for one. Please see their guidance here: https://www.gov.uk/government/news/filing-charity-annual-returns-during-the-coronavirus-pandemic

We have approved an amendment to the standard constitutions in POR which allows meetings to be held remotely. It also allows decisions to be made electronically. This is valid immediately and will be updated in the next update to POR, in early April. The wording is as follows:
Electronic voting (such as email) is allowed for decision making of the County/District/Group Executive Committee and its sub-Committees when deemed appropriate by the Chair. In such instances at least 75% of committee members must approve the decision.
The County/District/Group Executive Committee & its sub-Committees can meet by telephone conference, video conference as well as face to face in order to discharge its responsibilities when agreed by the appropriate Chair.

Please let me know if you have any queries / questions around this.

Kind regards and stay safe

Val

Val Hodgson
District Chair
Wansbeck District Scouts

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